The requestor is entitled to receive the requested case-specific information andĭisclosure of the requested case-specific information would not violate Privacy Act requirements or other special protected class confidentiality protections. USCIS personnel are permitted to respond to these inquiries if: USCIS receives a variety of case-specific inquiries, including requests for case status updates, accommodations at interviews, appointment rescheduling, and the resolution of other administrative issues. Share PII, only as authorized, with persons who have a need to know andĬomplete and remain current with all privacy, computer security, and special protected class training mandates. All USCIS employees processing PII must know and follow the policies and procedures for collecting, storing, handling, and sharing PII. All USCIS employees must follow proper procedures when handling all PII and all information encountered in the course of their work.
Breach of confidentiality professional#
USCIS employees have a professional and legal responsibility to protect the PII the agency collects, disseminates, uses, or maintains.
Some examples of PII that USCIS personnel may encounter include:Ĭertificate of Naturalization or Citizenship number. Sensitive PII is defined as information which, if lost, compromised, or disclosed without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to a person. citizen, lawful permanent resident (LPR), visitor to the United States, or a DHS employee or contractor. To the extent practicable, DHS should involve persons in the process of using their personal information, and they may always request information about themselves through a FOIA request.ĭHS’ default action should be to not collect information, and if it is otherwise necessary, DHS should articulate the authorities that permit collection and must clearly state the purposes of the information collection.ĭHS collects only information relevant and necessary to accomplish the purposes specified and special emphasis is placed on reducing the use of sensitive personal information, where practical.Īny sharing of information outside of the agency must be consistent with the use or purpose originally specified.ĭHS should, to the extent practical, ensure that PII is accurate, relevant, timely, and complete.ĭHS uses appropriate security safeguards against risks such as loss, unauthorized access or use, destruction, modification or unintended or inappropriate disclosure.ĭHS has a number of accountability mechanisms, including reviews of its operations, training for employees, and investigations when appropriate.ĭHS defines PII as any information that permits the identity of a person to be directly or indirectly inferred, including any information which is linked or linkable to that person regardless of whether the person is a U.S. The table below provides a description of each principle.ĭHS provides transparency for how it handles sensitive information through various mechanisms, including Privacy Impact Assessments, System of Records Notices, Privacy Act Statements, and the Freedom of Information Act (FOIA). The FIPPs are a set of eight principles that are rooted in the tenets of the Privacy Act of 1974. Fair Information Practice PrinciplesĭHS treats all persons, regardless of immigration status, consistent with the Fair Information Practice Principles (FIPPs). Violations of these requirements may result in civil and criminal penalties.
citizens and lawful permanent residents (LPRs) be protected from unauthorized disclosure. The Privacy Act requires that personal information belonging to U.S. The Privacy Act provides that federal agencies must protect against the unauthorized disclosure of personally identifiable information (PII) that it collects, disseminates, uses, or maintains.
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